May 1, 2017
Parent Association (PA) of St. Dominic Elementary School (SDES) was authorized
by the Pastor and Principal of SDES. It is subject to oversight, review, and
modification by the Principal.
PA is comprised of the parents or legal guardians of the students at SDES in
partnership with the administration, faculty and staff. The mission of
the PA is to support and enrich the educational endeavors of the school.
In a faith-based environment dedicated to the education of our students, the PA
must mirror the tradition, standards, and teachings of the Catholic
faith. Through fund raising, teacher recognition, general support, school
improvements, and volunteering the organization works to promote a connection
from home to school. It is the objective and duty of the PA to keep in mind the
welfare of the students with regard to all issues. This includes:
spiritual opportunities and fellowship to develop a strong and meaningful
Christian community among school families, faculty, and administration.
a vehicle of communication between parents and the school.
support for SDES fundraising activities, both by active participation by PA
members and in arranging support from other PA members.
and coordinate PA fundraising and community building activities.
interesting and informative programs relevant to the needs of the school community.
and provide opportunities of community service for students.
an appreciation for Catholic education.
All parents and guardians of students of SDES are automatically
members of the PA and are encouraged to actively participate in the activities
of the PA.*
PA will be run by the Parent Association Executive Board. The PA Executive
Board will be overseen by the Principal. The Principal may designate faculty or
staff members as the liaisons to the PA.
The PA will have a Board of Directors consisting of the
following Executive Officers: President,
Vice President, Treasurer, and Recording Secretary.
The PA may have additional elected or appointed Executive
Board Members, one of whom will be the Class Parent Coordinator.
The PA will form Committees for specific types of
service, projects, or events. Each committee will have two co-Chairs and will
seek volunteers for the work of the Committee.
All officers of the Parent
Association Executive Board serve two-year terms, beginning May 1st
and ending April 30th. Term limits for each officer position shall
be two consecutive terms. In March of the end of each term year, the Principal
and President will meet to consult about candidates for the President position.
The President will be appointed by the Principal. The Principal and President
will consult and agree on the remaining officer positions. If the positions are
not filled, in April of each school year there will be a nominating and voting
process for the Executive Board Officers, managed by the Principal. The
Principal may fill any open position with a candidate if the election is
In April of each school year
there will be a nominating and voting process for the Executive Board Member, managed
by the Principal. The Principal may fill any open position with a candidate if
the election is inconclusive.
President shall preside over all meetings of the association. The President
shall provide leadership for its members. The President shall nominate
chairpersons of PA committees and event committees, who shall be subject to
approval by the Principal. The President shall delegate responsibilities to
other PA members and shall encourage meaningful participation in all parent
activities. The President shall meet
regularly with the Executive Board in accordance with these bylaws to plan the
agenda for the general membership meetings.
The President shall assist with the transfer of records to the incoming PA
Executive Board by May 1st.
Vice President: The Vice President shall
assist the president and shall assume the President’s duties in his/her absence
or at the President’s request. The Vice President shall assist with the
transfer of records to the incoming PA Executive Board. The Vice President
shall be responsible for reviewing, maintaining, and responding to all correspondence
to the PA.
Treasurer: The Treasurer shall maintain an accounting and
records of all PA fundraising events and financial transactions. The Treasurer
shall provide such records to the President and Principal at the conclusion of
each event. The Treasurer shall collect and retain all funds associated with an
event, and deliver those funds to the Principal with the accounting record of
Recording Secretary: The Recording Secretary
shall maintain the official record (minutes) of the proceedings and actions of
all PA meetings. The responsibilities
include the preparation of notices, agendas, signs and materials
distributed. The Recording Secretary
shall prepare and read the minutes of each general meeting and shall make
copies of the minutes available upon request.
The Recording Secretary shall maintain files on all mail and
correspondence, which must be kept on file in the school. The Recording Secretary
shall assist with the transfer of all Parent records to the incoming Board.
PA and Principal will establish Committees each year to meet the structural
needs of the PA. Committee members reach collective agreement about the
responsibility and actions of the Committee and ensure such actions are
undertaken in the best interest of the school.
The PA Executive Board and the Principal will provide guidance and
support to Committee members. Membership on Committees is open to all
parents/guardians. Each Committee will
have a two Committee Chairpersons. The meeting dates and work of the Committee
will be determined by the Co-Chairs and the President. The Committee will
automatically dissolve when its responsibility is completed. At least
one Committee Chairperson should be present during the monthly PA meetings to
serve as a representative for their committee.
PA has a distinct role in supporting SDES through fundraising events. These
events are separate from such events as may be organized by the Office of
Development and Alumni Affairs. PA fundraising events organized and executed by
the PA Executive Board and its members for the general support of our educational
program and mission. The PA is also expected to actively support events organized
by the Office of Development and Alumni Affairs by communicating to the
community, arranging for volunteers, donors, and contributions, and acting
otherwise as requested by the Principal.
PA is encouraged to develop and sponsor non-fundraising PA events as well. The
purpose of these events is to support the community of SDES and may include
workshops, presentations, community building, and social events. These events are
subject to approval by the Principal.